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Securing Your Zoom Meetings

Zoom is the de facto standard in online meetings and is a powerful collaboration tool enabling you can meet effortlessly with your colleagues face to face in HD quality video and share screens with ease. Setting up a meeting takes one click.

Zoom is being used in a much broader array of scenarios now and the open collaboration platform isn’t always ideal in all those situations. Security concerns have arisen and Zoom has responded by making it easier to utilize security functionality that puts you in control of your meetings.

When setting-up and conducting meetings on Zoom, this checklist will help you keep your meetings safe and secure.

  1. Never share your Zoom meeting IDs publicly. This can open your Zoom meetings up to unwanted attendees who might hijack your meeting.
  2. Use a meeting password.  This is now enabled by default for newly scheduled meetings.
  3. When inviting guests, share the automatically generated Zoom meeting ID instead of your personal meeting ID. 
  4. Enable the waiting room function in the security menu.  This will prompt you to allow participants into the meeting one at a time.  Only allow participants in who you recognize.
  5. Once all your attendees have arrived, lock the meeting to prevent additional attendees to join.
  6. Use the new security button in the meeting to manage attendee permissions like the ability to share the screen and chat.
  7. Use the attendee button to manage meeting participants including muting them or booting them, if necessary.
  8. Team up with a co-host.  Provide a trusted resource the ability to be a co-host so they can help manage the meeting so you can focus on delivering content.

For more, check out this guide from Zoom.

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